Understanding Balances
ClubPayee builds balances from a few ordinary ideas:
- Charges — amounts due for a Member, usually from Team Fees.
- Adjustments — explained increases or reductions for a Member or Payer account.
- Payments — money received and automatically applied.
- Refunds — money returned through Stripe, which makes the refunded amount due again.
- Outstanding — the amount still to be paid.
- Account Credit — unused value held on the Payer account and automatically used against future charges.
Example: straightforward Payment
Section titled “Example: straightforward Payment”| Activity | Effect | Running outstanding |
|---|---|---|
| Membership charge | +€200 | €200 |
| Member discount | -€20 | €180 |
| Payment | -€100 | €80 |
The Member has €80 Outstanding.
Example: family Adjustment and credit
Section titled “Example: family Adjustment and credit”A Payer is responsible for two Members with €60 outstanding each: €120 in total. The Club gives a €150 family-level reduction. ClubPayee clears the €120 outstanding and retains €30 as Account Credit for future charges.
Example: Refund
Section titled “Example: Refund”A Payer pays €100, reducing the account by €100. The Club later refunds €30 through Stripe. The original €100 Payment remains visible, a separate -€30 Refund appears, and €30 becomes outstanding again. It does not become Account Credit.
Gross Payments and Stripe fees
Section titled “Gross Payments and Stripe fees”If a Payer pays €100 and Stripe charges the Club a €2.50 processing fee, ClubPayee still records a €100 Payment and reduces the Payer balance by €100. The Stripe fee is separate operational information for the Club.